A W-3 Form is a summary page of all W-2 Forms issued by an employer in one return. This form includes a brief summary of the return it accompanies, including the total amount of employees during the tax year. Form W-3 is only required to accompany a W-2 Form return when paper filing.
WHO NEEDS TO FILE FORM W-3?
Anyone required to file W-2 Forms who paper files them with the SSA must file W-3 Forms to transmit the return. Even if only one paper W-2 Form is filed, a Form W-3 is still required.
Form W-3 should not be filed by itself nor should it be sent to recipients other than the SSA. It also shouldn't be filed when submitting W-2 Forms electronically to the SSA. However, when you e-file with ExpressTaxFilings, we'll supply a copy of your W-3 Form after you transmit your return, which you can print and keep for your records.
Form W-3 Deadline for the 2016 Tax Year
Paper Copies Must Be Filed with the SSA
WHERE CAN I FILE A W-3 FORM?
You're only required to file Form W-3 when paper filing a W-2 return with the IRS. Form W-3 should not be sent to your employees and a copy doesn't need to be filed when you e-file.
If you're paper filing, Form W-3 must be sent along with your completed W-2 Form(s) to
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
If you plan to e-file with ExpressTaxFilings, you won't need to file Form W-3, but we'll still provide a copy for you! Once you transmit your W-2 Form(s), a W-3 Form will be generated based on your return for you to print for your records from the Print Center in your account.GET STARTED