File Your
W-9 Form

W-9 Form Forms overview

Caption Text

Need a Form W-9 to be completed and signed by a new employee? Have it done in a flash with ExpressIRSForms’s secure W-9 e-signing process, free of charge!

Important Deadlines for the 2016 Tax Year

Caption Text

Recipient Copies Must Be Mailed

February 15, 2017

Paper Copies Must Be Filed with the IRS

February 28, 2017

Electronic Copies Must Be E-Filed with the IRS

March 31, 2017

Information required

Information Required to File Form W-9
  • Employer Details (name, EIN, address, employee code, employer type)
  • Employee Details (name, SSN, address, contact details)
  • Federal Wage and Tax Details
  • State Wage and Tax Details

Steps to E-File W-9 Return Online

Efficiently Transmit Your W-9 Form
Video Image
  • Create Account
  • Select New W-9 Form
  • Enter Employer Details
  • Enter Employee Details
  • Pay and Transmit to the IRS/SSA
Have a lot of W-3c Forms to send?

Use our Bulk Upload feature to upload an Excel/CSV file to create multiple W-3c Forms in no time! You can download our Excel template or use a customized template of your own to upload your data.

Extensions

Caption Text

Form W-9 is used to report miscellaneous income received by an individual for services other than a wage-paying job. These payments are rendered to non-employees like sub-contractors, renters, etc.

PENALTIES FOR FAILING TO FILE FORM W-9

Failing to file a Form W-3c by the deadline

If you fail to file Form W-3c by the IRS deadline, you may be subject to an IRS penalty. Your penalty amount is determined by when you eventually file your form based on the following:

  • $30 per form if you file correctly within 30 days of the original deadline; maximum penalty: $250,000/year ($75,000 for small businesses*)
  • $60 per form if you file after 30 days but before August 1; maximum penalty: $500,000/year ($200,000 for small businesses)
  • $100 per form if you file after August 1 or not at all; maximum penalty: $1,500,000/year ($500,000 for small businesses)

*Small businesses are those with average annual gross receipts of less than $5 million for the three most recent tax years ending before the calendar year in which the information returns were due (or for the period you've been in existence, if fewer than 3 years).

Learn More

Corrections

Caption Text

If you fail to file a correct information return by the due date and you cannot show reasonable cause, you may be subject to a penalty. The penalty applies if you fail to file timely, fail to include all information required to be shown on a return, or include incorrect information on a return.

The penalty also applies if you file on paper when you were required to file electronically, report an incorrect TIN, fail to report a TIN, or fail to file paper forms that are machine readable.

Learn More

state filings

Caption Text

Form W-3c is used to report miscellaneous income received by an individual for services other than a wage-paying job. These payments are rendered to non-employees like sub-contractors, renters, etc.

Download Our W-3c mobile app

Caption Text

Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.

googlePlay appStore

Aliquam ac urna ut justo eleifend suscipit

Caption Text

Form W-9 is used to report miscellaneous income received by an individual for services other than a wage-paying job. These payments are rendered to non-employees like sub-contractors, renters, etc.

Frequently Asked Questions

FAQs

Answering Your Frequently Asked Questions.

Check Now
ExpressTaxFilings Blogs

Blog

Helpful blogs for success Business Owners.

Read Now
ExpressTaxFilings Videos

Help Videos

Step by step tutorials.

Watch Now

Success Starts with ExpressTaxFilings

The Smart Business Owners Choice