Form W-3, Transmittal of Wage and Tax Statements, is a summary page of all W-2 forms issued by the employer.
This form includes the total amount for all employees under the employer during the tax year.
Who needs to file Form W-3?
Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Even if there is
only one paper W-2 form being filed a W-3 is still required. There is no reason to file form W-3 alone.
There is also no need to file a form W-3 for Form(s) W-2 that were submitted electronically to the SSA.
If you are filing your W-2 forms electronically a separate W-3 form is not needed.
Where do I file Form W-3?
The SSA encourages all employers to E-File. E-filing can save you time and effort and helps ensure accuracy.
You must E-File if you are required to file 250 or more Forms W-2 or W-2C . If you are required to E-File but
fail to do so, you may incur a penalty. ExpressTaxfilings.com is the easiest - we transmit it all to the IRS
for you! Or, print paper copies and mail them to the IRS and recipient.
File Copy A of Form W-2 with Form W-3 at the following address:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
Form W-3 Due Dates
Form W-3 is due to the IRS by March 31, 2014 when E-Filed. (If you choose to file on paper, the deadline is
February 28, 2014). Recipients’ copy must be supplied by January 31, 2014.
Where to get more information?
You can get more information from IRS directly and from our blog which are updated continually.