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Form W-2, Wage and Tax Statement

Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes withheld from them.

Who needs to file Form W-2?

Every employer engaged in a trade or business who pays remuneration for services performed by an employee, including noncash payments of $600 or more for the year, must file a Form W-2 for each employee (even if the employee is related to the employer) from whom:
  • Income, social security, or Medicare tax was withheld.
  • Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.
An employer must mail out the Form W-2 to employees on or before January 31.

Where do I file Form W-2?

The SSA encourages all employers to E-File. E-filing can save you time and effort and helps ensure accuracy. You must E-File if you are required to file 250 or more Forms W-2 or W-2C . If you are required to E-File but fail to do so, you may incur a penalty. ExpressTaxfilings.com is the easiest - we transmit it all to the IRS for you! Or, print paper copies and mail them to the IRS and recipient.

File Copy A of Form W-2 with Form W-3 at the following address:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001

Form W-2 Due Dates

Form W-2 is due to the IRS by March 31, 2015 when E-Filed. (If you choose to file on paper, the deadline is March 2, 2015). Recipients’ copy must be supplied by February 2, 2015.

Where to get more information?

You can get more information from IRS directly and from our blog which are updated continually.

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Due Dates

Form 1099-MISC, 1099-INT, 1099-DIV & W-2 due dates
Filing 2014 Forms 1099 & W-2 to Recipients/Employees - February 2, 2015.

Paper: 2014 Form 1099 to Federal (IRS) - March 2, 2015
2014 Form W-2 to Federal (SSA) - March 2, 2015

Electronically: 2014 Forms 1099 & W-2 Federal (IRS/SSA) - March 31, 2015