State Filing - Introduction

Typically, states require filing for W-2s, W-2Gs, and various 1099s. Many states have specific requirements for e-filing and paper filing returns. Since each state operates differently, it is important to review your state requirements prior to filing a 1099 or W-2 Form. ExpressTaxFilings offers the unique advantage of seamless and simple electronic filing for both your W-2s and 1099s


Who is required to file with a state?

Most states require filing for all state residents that have had or that should have had income tax withheld, or for any non-residents working within the state in question, unless the state in which the employee resides in has a reciprocal agreement with the state in question.

What are the most common 1099s employers are required to file?

Though each state has its own set of regulations, typically Forms 1099-MISC, DIV, INT, and R are required to be filed with the state, regardless of its participation in the Combined Federal/State Filing (CF/SF) program.

What are the most common ways to file with a state?

Most states allow paper filing with limits on the amount of forms that may be paper filed. After that limit is reached, states usually require e-filing.

Is state filing annual?

In some cases, yes, but the requirements vary from state to state and include quarterly, monthly, and semi-weekly filing.

Do I need to notify the IRS when I have filed my state returns?

No, the IRS does not need to be notified of your filing with your state(s).

Do I need to register with a state?

Most states require you to register your business with their respective Departments of Revenue, but some do allow for the use of only your EIN.

When are the due dates for state filing?

Every state has its own requirements and due dates for filing applicable forms. To be sure, you should check with your local or applicable state Department of Revenue.

1099 Form

Form 1099 is used when a taxpayer has received income from sources other than a wage-paying job. There are eleven (11) different variations to the 1099, and the type of income being reported will determine which Form you need to use.

Learn more about state filing Form 1099

W-2 Form

Form W-2 is where employers report employees’ annual earnings and taxes withheld at the end of each year. The employer is required to send a copy of the completed W-2 to the IRS, the employee, and possibly any states for whom state taxes were withheld. Employers filing over 250 forms to the IRS must file electronically.

Learn more about state filing Form W-2

State Filing Due Dates

Tax Year 2015 / Calendar Year 2016

State NameW-2 E-filing Due1099 E-filing Due
AlabamaFebruary 29thMarch 31st
ArizonaFebruary 29thN/A
ArkansasFebruary 29thMarch 31st
CaliforniaN/AMarch 31st
ColoradoFebruary 29thMarch 31st
ConnecticutFebruary 29thMarch 31st
DelawareMarch 31stMarch 31st
District of ColumbiaFebruary 1stMarch 31st
GeorgiaFebruary 29thMarch 31st
HawaiiFebruary 29thMarch 31st
IdahoFebruary 29thMarch 31st
IllinoisMarch 31stN/A
IndianaFebruary 29thMarch 31st
KansasFebruary 29thMarch 31st
KentuckyFebruary 1stN/A
LouisianaFebruary 29thN/A
MaineFebruary 29thMarch 31st
MarylandFebruary 29thN/A
MassachusettsMarch 31stMarch 31st
MichiganFebruary 29thMarch 31st
MinnesotaFebruary 29thMarch 31st
MississippiMarch 31stMarch 31st
MissouriFebruary 29thMarch 31st
MontanaFebruary 29thMarch 31th
NebraskaFebruary 29thMarch 31th
New HampshireN/AN/A
New JerseyFebruary 29thMarch 31st
New MexicoFebruary 29thMarch 31st
New YorkN/AN/A
North CarolinaFebruary 29thMarch 31st
North DakotaFebruary 29thMarch 31st
OhioFebruary 29thMarch 31st
OklahomaN/AMarch 31st
OregonMarch 31stN/A
PennsylvaniaFebruary 1stMarch 31st
Rhode IslandFebruary 29thMarch 31st
South CarolinaFebruary 29thMarch 31st
South DakotaN/AN/A
UtahMarch 31stMarch 31st
VermontFebruary 29thMarch 31st
VirginiaFebruary 1stMarch 31st
West VirginiaFebruary 29thMarch 31st
WisconsinFebruary 1stMarch 31st

* If date shown falls on a Saturday, Sunday or legal holiday, the due date is the next business day.